Compliance software built for the people who do the auditing.
DQProof helps trucking compliance professionals review driver qualification files, drug & alcohol programs, maintenance records and carrier-level compliance against current FMCSA requirements — without relying on outdated checklists or rebuilding the same audit process for every client.
Built for compliance consultants, safety professionals and teams managing FMCSA compliance across multiple carriers.
What is DQProof?
DQProof is being built as a compliance audit platform for professionals who review trucking companies against FMCSA requirements.
The idea is simple: experienced compliance professionals shouldn't have to depend on spreadsheets, disconnected checklists, old PDFs and manually reconstructed workflows every time they audit a carrier.
DQProof brings the regulatory requirements, document review process, applicability checks, findings and reporting into one structured workflow.
Built for the professional — not instead of the professional.
The platform is designed to support professional judgment, not pretend to replace it. DQProof identifies potential gaps and explains the regulatory basis behind them. The compliance professional reviews the finding, determines whether it applies in context, and remains responsible for the advice delivered to the carrier.
One platform. The entire compliance picture.
DQProof is designed to turn a compliance professional's audit process into a repeatable workflow that can be used across carrier clients.
Upload
Bring client records into a structured audit workspace rather than working through folders and spreadsheets manually.
Analyze
DQProof checks the available records against the applicable FMCSA requirements built into the audit methodology.
Identify
Missing, expired, inconsistent or potentially deficient records are surfaced and organized by severity.
Review
The compliance professional reviews the findings, applies their experience and determines what should ultimately be reported to the client.
Report
Produce a clear, structured report showing the findings, their regulatory basis and the corrective action required.
Repeat
Use the same structured methodology across your next carrier instead of starting the audit process from scratch.
Why compliance professionals need better tools
The regulations change. The checklists don't always change with them. That creates problems in both directions.
Outdated checklists and manual review
- Old PDF checklists remain in circulation
- Regulatory changes have to be tracked manually
- Applicability is easy to overlook
- Findings are reconstructed from notes
- Client reports take time to assemble
- Every consultant develops their own process
A structured compliance workflow
- Requirements tied to primary regulatory sources
- Applicability checked before potential findings are surfaced
- Driver and carrier records reviewed systematically
- Findings linked to their regulatory basis
- Severity-ranked reporting
- A repeatable workflow across client engagements
What can DQProof check?
The current methodology covers the major record groups encountered during FMCSA safety-audit preparation and compliance reviews.
49 CFR § 391.51
- Application for employment
- Motor vehicle records
- Safety performance history
- Medical certification
- Annual MVR review
- Road test documentation
- Entry-level driver training where applicable
49 CFR Part 382
- Pre-employment testing
- Clearinghouse queries
- Random testing
- Written policy requirements
- Supervisor training
- Post-accident procedures
- Record retention
49 CFR Part 396
- Per-unit maintenance records
- Scheduled-maintenance requirements
- Periodic inspections
- Driver vehicle inspection reports
- Maintenance record location
Parts 387, 390 & 395
- Operating authority
- Insurance and financial responsibility
- MCS-150 currency
- Accident records where applicable
- Hours-of-service records
- Driver and CDL status
The methodology knows where the stakes are highest.
49 CFR § 385.321(b) identifies sixteen violations that can independently cause a New Entrant Safety Audit to fail.
DQProof is designed to identify these high-consequence issues separately from ordinary compliance gaps so the professional reviewing the carrier can see what requires immediate attention.
The sixteen automatic failures
- Using a driver with no commercial driver's licence
- Using a driver whose CDL is suspended, revoked or cancelled
- Using a driver disqualified from operating a commercial motor vehicle
- Using a driver with more than one CDL
- Failing to implement a drug & alcohol testing program at all
- Using a driver who has refused a required test
- Using a driver with a known alcohol concentration of 0.04 or greater
- Using a driver who tested positive and has not completed return-to-duty
- Failing to conduct pre-employment drug testing
- Failing to conduct random testing at the required rate
- Using a driver with no medical certification
- Using a medically unqualified driver
- Operating a vehicle that has been declared out of service
- Failing to maintain required minimum financial responsibility
- Falsifying records of duty status
- Failing to correct records of duty status violations
Summarised from 49 CFR § 385.321(b). The regulation controls.
Built around a simple rule:
A false finding is worse than a missed one.
A compliance tool that flags everything isn't necessarily a good compliance tool. The methodology has been designed around applicability, primary sources and professional review.
Start with the regulation
Regulatory requirements are verified against primary sources, including the eCFR and FMCSA material, rather than relying solely on secondary industry articles or recycled checklists.
Check before flagging
For-hire versus private, CDL versus non-CDL, exemptions and other applicability questions should be established before a potential finding is treated as a violation.
Old checklists can be wrong
The Safety Audit Resource Guide currently linked by FMCSA was authored in 2017. Several important requirements have changed since then, including areas involving the Clearinghouse and driver qualification requirements.
Software surfaces. Professionals decide.
DQProof is designed to surface potential gaps and their regulatory basis. The compliance professional remains responsible for reviewing context and determining what should be reported to the client.
Compliance knowledge that doesn't stop at a checklist.
The methodology was built by going through the regulations line by line and identifying places where common compliance guidance is incomplete, outdated or overly broad.
The annual "certificate of violations" no longer exists
The former 49 CFR § 391.27 certificate of violations was abolished in 2022. The annual MVR review at § 391.25 replaced it.
A zero-accident carrier does not need an accident register
Under 49 CFR § 390.15(b), the duty runs three years from the date of each accident. No recordable accident means there is no accident register to maintain.
Not every carrier needs the same documents
Requirements can depend on how a carrier operates, what it hauls, the vehicles it operates and which exemptions apply. A good audit methodology checks applicability before treating an absent document as a finding.
Regulatory changes need to make it into the workflow
A checklist can be perfectly accurate when it is written and still become misleading later. DQProof is being developed around the idea that regulatory logic needs to be actively maintained rather than treated as a static PDF.
Built for the people already serving trucking companies.
DQProof is designed to become infrastructure for professionals who already provide compliance, safety and risk services to carriers.
Audit more carriers without rebuilding your workflow.
Standardize how you review driver and carrier records while keeping the final professional judgment in your hands.
Give your team one methodology.
Create a repeatable audit process across consultants, clients and engagements instead of relying on individual spreadsheets and notes.
Help clients identify compliance gaps.
Use structured compliance intelligence as an additional resource for trucking clients without becoming their compliance consultant.
Bring structure to internal reviews.
Give internal safety teams a consistent way to review driver and carrier records and prioritize issues.
Built with experienced compliance professionals.
Regulatory text tells you what the rule says. Experienced auditors can tell you how that rule behaves in the real world.
DQProof is being developed with the intention of incorporating feedback from professionals with real-world FMCSA and safety-audit experience.
We're looking for experienced compliance professionals who are willing to pressure-test the methodology, identify gaps in the workflow and tell us where software can genuinely make their work better.
The goal isn't to replace experienced judgment. It's to give experienced professionals better tools.
How DQProof fits into a compliance engagement.
Create a client audit
Start a structured audit workspace for the carrier you're reviewing.
Collect the records
Work through the required document groups and identify what has been supplied, what is missing and what needs further review.
Run the compliance checks
DQProof applies the audit methodology and surfaces potential findings together with their regulatory basis.
Apply professional judgment
Review the findings, confirm applicability and decide what ultimately belongs in the client's report.
Deliver the report
Produce a structured, client-ready report that clearly identifies findings, regulatory references and recommended corrective action.
Frequently asked questions
Is DQProof a DOT compliance consulting company?
No. DQProof is being developed as software and regulatory workflow infrastructure for professionals who perform compliance work. DQProof does not represent carriers before FMCSA and is not intended to replace the professional judgment of a compliance consultant or safety professional.
Who is DQProof for?
The primary intended users are trucking compliance consultants, safety and compliance firms, fleet safety professionals and other professionals who review carrier records against FMCSA requirements.
Does DQProof make the final compliance decision?
No. DQProof is designed to surface potential gaps, organize evidence and provide the regulatory basis for findings. The professional using the platform reviews the information, considers the carrier's specific circumstances and determines what should be reported.
What areas does DQProof cover?
The current methodology covers driver qualification files, drug and alcohol programs, vehicle maintenance records and carrier-level records, including areas governed by Parts 382, 387, 390, 391, 395 and 396.
What makes DQProof different from a checklist?
A checklist tells you what someone decided to look for when the checklist was written. DQProof is being designed around regulatory source material, applicability checks, structured findings and an auditable workflow. The objective is to make the methodology current, explainable and repeatable.
Is DQProof legal advice?
No. DQProof provides software and regulatory workflow tools. It does not provide legal advice and does not create an attorney-client relationship. Legal questions should be directed to a qualified transportation attorney.
Is DQProof available now?
DQProof is currently being developed and tested. We're looking for experienced compliance professionals who would like to see the platform, pressure-test the methodology and potentially participate as early users.
Help build the compliance tool you actually want to use.
We're looking for experienced trucking compliance professionals, safety consultants and compliance teams willing to review the methodology, tell us where the workflow falls short and help shape DQProof before wider release.
Request Early AccessTell us a little about your compliance work and the types of carriers you serve.